Privacy Notice

Last Modified: December 5, 2022

1. INTRODUCTION

Concept Bureau (“Concept Bureau”, “we”, “our”, or “us”) respects your privacy and are committed to protecting it through our compliance with this Privacy Notice (“Notice”). We help our clients (“Client(s)”, “you”, “your”) improve how they advertise and market, whether by print, post, email or on website. We believe that the responsible use of data supports business growth and builds strong relationships between brand and consumer. We are committed to respecting and protecting the privacy of all individuals with whom we interact, and we are committed to being transparent in our handling and processing of personal data in accordance with applicable privacy and data protection laws. This Notice describes our practices for collecting, using, maintaining, protecting, and disclosing your personal information on this website conceptbureau.com (“Website”) or anywhere this privacy Notice is posted as well as through any offline interactions (collectively, the “Service” or “Services”). Please read this Notice carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our terms, your choice is not to use our Services. By accessing or using the Services, you agree to this Privacy Notice. This Notice may change from time to time (see Changes to Our Privacy Notice). Your continued access of our Services after we make changes is deemed to be acceptance of those changes, so please check the Last Modified Date at the top of this Notice, to ensure that you are viewing the most current version of this Notice.

2. THE TYPES, USES, AND REASONING FOR COLLECTING, STORING, OR OTHERWISE PROCESSING PERSONAL INFORMATION

We collect several types of information from you and about users of our Services, such as personal information when you sign up for or order our Services. Personal information means information that identifies (whether directly or indirectly) a particular individual, such as the individual’s name, postal address, email address, and telephone number. When anonymous information is directly or indirectly associated with personal information, the resulting information also is treated as personal information (“Personal Information”).

Other types of information we collect is information related to how you use our websites and applications, which helps us improve our Services.

When you provide us with information in connection with a particular activity or otherwise sign up for or order our products and Services or provide your contact information to us, including your email address or telephone number in connection with that activity, product or service, you agree that such action constitutes a purchase or inquiry establishing a business relationship with us. You expressly consent to receiving communications from Concept Bureau through the information you provided to us. For more information on how to access and control your communication preferences, please see YOUR RIGHTS AND CHOICES REGARDING YOUR INFORMATION, below.

Information You Provide to Us or Received by Us on Your Behalf

What Types of Personal Information	How/ When Personal Information is Collected	Why (Purpose) for Collection of Personal Data	Lawful Basis for Processing
Your first and last name, email address, website, and any other personal information you willingly choose to share in the body of the "contact us" form.	When you input your contact information via our "Contact Us" form; or When you sign up to receive "Concept Bureau Insights". When you input your information to our "guidebook request" form.	To send you information about our services; and/or To send you information which you have requested (such as our newsletters, or other publications including our guidebooks) in accordance with your specified preferences.	Where you have given consent by requesting information from us, such as newsletters, publications or event invitations, we send such communications based on your consent. You can ask us to stop such communications at any time by clicking on the unsubscribe link at the bottom of the message.
Your name, email address, payment information (e.g., credit card number); also including	You input this information when booking a "Office Hours" zoom call through our Website.	To provide the Services requested by you. Payment information is required to complete the booking process.	To fulfill the contract between you and Concept Bureau.
Company name and/or website, topic(s) of discussion, and any other relevant links, social handles, websites, etc.	This is the optional information you choose to disclose while booking a "Office Hours" zoom call through the Website.	To provide the Services requested by you.	It is our legitimate interests to work out which of our products or services may interest or benefit you and tell you about them.
Audio/Video recording of client interviews. Audio/Video recording of non-client/user of client interview	This is the information you and/or your clients share in during your zoom interview(s) with us. As well as any other meeting/discussion you/they participate in with us via zoom.	To provide the Services requested by you.	You will be asked to consent to these recordings at the beginning of each call; also These recordings are used to fulfill the contract between you and Concept Bureau
Organizational / Professional Information, such as: employee names, company position, company email address, and biographies.	These materials are provided to us by you when using our Services.	To provide the Services requested by you.	You consent to our processing of this information by voluntarily providing us with this information. To fulfill the contract between you and Concept Bureau.
Stakeholder Contact Information: First and last name, company position, and email address. As well as any information provided to us by your stakeholders.	Stakeholder contact information is provided by you when using our Services. Any subsequent information provided by stakeholders is provided during recorded stakeholder interviews.	Contact information allows us to conduct necessary interviews with your stakeholders. To provide the Services requested by you.	To fulfill the contract between you and Concept Bureau. Stakeholders will be asked to consent to these recordings at the beginning of each call.
Customer / User Information, including: name, age, gender, gender pronouns, and location.	These materials are provided to us by you when using our Services.	To provide the Services requested by you.	You consent to our processing of this information by voluntarily providing us with this information. To fulfill the contract between you and Concept Bureau.

Information Collected Automatically

As you navigate through and interact with our Services, We and our third-party service providers, including analytics and third-party content providers, may automatically collect certain information from you whenever you access or interact with the Service. We may combine this automatically collected log information with other information we collect about you. We do this to improve services we offer you, analytics, and site functionality.

What Types of Personal Information	How Personal Information is Collected	Purposed for Collection of Personal Data	Lawful Basis for Processing
Usage information including details of your visits to our website or services (e.g. links you’ve clicked on, content response times, location data, logs, and other similar communication data and statistics about your interactions).	This information is automatically collected when you visit our website.	To improve and develop our website and to enable us to improve our website, offer new features and material etc.	It is our legitimate business interest to share your data with trusted third parties who provide us with services relevant to the functionality and security of our website as well as analysis of user activity on our website.
Device information including information about your computer and internet connection, including your Internet Protocol address, operating system, and browser type.	This information is automatically collected when you visit our website.	To protect this website, our company, our employees, and our users from malicious attacks, hacking, fraud, or other illegal or unauthorized activity.	It is our legitimate interests to investigate and take steps to prevent potential fraud or other wrongdoing.

Cookies and Other Automatic Data Collection Technologies

Concept Bureau and its partners use cookies or similar technologies, which store certain information on your computer and allows us to, among other things, analyze trends, administer the Website, and to gather demographic information about our user base. The technology used to collect information automatically from Concept Bureau Users may include the following:

Cookies: Like many websites, we and our operational partners, analytics, and service providers use “cookies” to collect information. A cookie is a small data file that we transfer to your computer’s hard disk for record-keeping purposes. We use both persistent cookies that remain on your computer or similar device, and session ID cookies, which expire at the end of your browser session. We also use cookies to enhance the reliability, security and performance of our Website, including cookies are passed by our Web Application Firewall. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functionality of the Website
Web Beacons: We and our operational partners, analytics, and service providers may also employ software technology known as “web beacons” and/or “tracking tags” to help us keep track of what content on our Service is effective and to serve relevant advertising to you. Web beacons are small graphics with a unique identifier that may be invisible to you, and which are used to track the online activity of Internet users.
Embedded Scripts: We and our operational partners, analytics, and service providers may also employ software technology known as an Embedded Script. An Embedded Script is programming code that is designed to collect information about your interactions with the Services, such as the links you click on. The code is temporarily downloaded onto your computer or other device and is deactivated or deleted when you disconnect from the Service./li>

Third-Party Cookies

Concept Bureau uses third-party vendor tracking cookies, pixels, and other technologies such as Google Analytics to collect data about your activities when you visit our website, the website of entities for which we serve advertisements, or the websites and online services where we display advertisements. This information may include the content you view, the date and time that you view this content, the products you purchase, or your location information associated with your IP address. We use the information we collect to serve you more relevant advertisements (sometimes referred to as “Retargeting” or “Remarketing”). We collect information about where you saw the ads, we serve you and what ads you clicked on to measure the success of our advertising campaigns.

You can generally opt-out of receiving personalized ads from third-party advertisers and ad networks who are members of the Network Advertising Initiative (NAI) or who follow the Digital Advertising Alliance’s Self-Regulatory Principles for Online Behavioral Advertising (DAA) by visiting the opt-out pages on the NAI website (http://optout.networkadvertising.org) and DAA website (http://www.aboutads.info/choices/).

Google Analytics

Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics only to improve our Services. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use (as amended for government websites) and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies on your browser

Social Networking Services

When you connect with us through a social media platform, we may, depending on your privacy settings, receive some information from your social media account, and what we collect depends on your privacy settings with that social networking service. The Services may also allow you to “like” or share content with social networking services.

If you choose to connect with us via social media platforms, we may be able use the Personal Information you have provided to the SNS (such as your name, email address, gender and other information you make publicly available via the SNS) to customize or otherwise optimize the services we offer to you. Note that the information we collect from and through an SNS may depend on the privacy settings you have set with the SNS and the permissions you grant to us in connection with linking your account with the Service to your account with an SNS. Other than what we may share with the SNS as described below, the Personal Information an SNS has about you is obtained by the SNS independent of our Service, and Concept Bureau is not responsible for it.

Do Not Track Signal

Do Not Track (DNT) is a privacy preference that users can set in some web browsers, allowing users to opt out of tracking by websites and online services. We do not honor browser requests not to be tracked online (known as “Do Not Track”), but our cookie Notice below describes how you can opt out of receiving cookies.

3. HOW WE DISCLOSE AND SHARE YOUR INFORMATION

We may share information we receive about you as follows or as otherwise described in this Privacy Notice. When we disclose Personal Information, the recipient is required to keep that Personal Information confidential, secure and process the Personal Information only for the specific purpose for which they are engaged:

With our business affiliates and partners:
- You may submit Personal Information to us through a form on a website and consent to receive communication from us as well as our carefully chosen business affiliates based on the information in the form. When you allow us to share your personal information with another company, you are agreeing to receive offers and promotions about their products and services. Please note that your Personal Information will be governed in accordance to those third parties’ privacy notices.
With our service providers:
- We employ third party companies and individuals to provide Services on our behalf, to perform Service-related operations (e.g., without limitation, maintenance services, database management, web analytics, payment processing, fraud detection, email marketing, teleconference, file hosting) of Concept Bureau’s features) or to assist us in analyzing how our Service is used. These third parties may have access to your Personal Information in order to perform these tasks on our behalf.
For corporate transactions
- Concept Bureau may share information, including Personal Information, with any current or future subsidiaries or affiliates, primarily for business and operational purposes. We may sell, transfer, or otherwise share some or all of our assets, including your Personal Information, in connection with a merger, acquisition, reorganization or sale of assets (including, in each case, as part of the due-diligence process with any potential acquiring entity) or in the event of bankruptcy.
When required by law
- Concept Bureau will share Personal Information with government agencies as required by law in response to lawful requests by public authorities, including to meet national security or law enforcement requirements and, including without limitation, in connection with reporting earnings.

4. YOUR CHOICES REGARDING YOUR INFORMATION

You have several ways to exercise control over your information:

You may opt-out of receiving marketing emails from us by following the opt-out instructions provided in those emails. Please note that we reserve the right to send you certain communications relating to your account or use of the Service (for example, administrative and service announcements) via email and other means and these transactional account messages may be unaffected if you opt-out from receiving marketing communications.
Providing Consent: You may choose whether to receive from us offers and promotions for: our products and services, the products or services of third parties, or products and services that we think may be of interest to you, by providing your consent (for example, by clicking an unticked checkbox).
Contact Us: You may contact us at Hi@theconceptbureau.com to learn more about your rights and choices regarding your Personal Information.

Please be aware that if you do not allow us to collect Personal Information from you, we may not be able to deliver certain experiences, products, and services to you, and some of our Services may not be able to take account of your interests and preferences.

5. YOUR RIGHTS REGARDING YOUR INFORMATION

Concept Bureau is the “data controller” or “organization” (or reasonably equivalent term under applicable laws) that governs your Personal Information. When you access or use the Services, including Concept Bureau websites and the mobile application, Concept Bureau manages your Personal Information in accordance with this Privacy Notice, and can be contacted by emailing: Hi@theconceptbureau.com

Your Personal Information is primarily used to provide you with the Services you request. It may also be used to comply with legal obligations we are subject to or to fulfill our legitimate interests, such as to personalize your experience, develop and improve our services or to detect illegal activities. With your prior consent, it may also be used to send you offers and promotions.

Depending on where you are located, you may have certain rights regarding your Personal Information. Residents of certain jurisdictions may access, correct, update or delete your personal information; object to our processing of this information, ask us to restrict our processing of your personal information, or request portability of your personal information. Please see the YOUR RIGHTS AND CHOICES REGARDING YOUR INFORMATION to learn more about exercising your rights.

Upon request Concept Bureau will provide you with information about whether we hold any of your personal information. You are responsible for maintaining the accuracy of the information you submit to us, such as your contact information. You may access, correct, or request deletion of your personal information by making updates to that information by contacting Concept Bureau.

If you request to access all personal information you’ve submitted, we will respond to your request to access within the time period required by applicable law.

We will use commercially reasonable efforts to honor your requests for deletion; however, certain residual information may actively persist on the Service even if you close your account. In addition, the rights described above may be limited, for example, if fulfilling your request would reveal personal information about another person, or if you ask us to delete information, we are required by law to keep or have compelling legitimate interests in keeping (such as for fraud prevention purposes). Your Personal Information may remain in our archives and information you update or delete, or information within a closed account, may persist internally for our administrative purposes, to the extent permitted by law.

California Residents – Your California Privacy Rights

If you are a California resident, the California Consumer Privacy Act (“CCPA”) provides you with additional privacy rights with respect to our collection, use and disclosure of your Personal Information, including:

The right to know what Personal information we have collected and how we have used and disclosed that Personal Information in the 12-month period preceding your request.
- We collected the following categories of personal information in the last 12 months: identifiers/contact information, payment card information associated with you, commercial information, Internet or other electronic network activity information, geolocation data, audio, electronic, visual or similar information, and inferences drawn from the above.
- The sources of personal information from whom we collected are: directly from Concept Bureau users, analytics tools, social networks, and third-party services that update or supplement information we hold about you.
- Please see the above section within this Notice titled INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT, to see the full list of categories of Personal Information we have collected about you.
- Please see the above sections within this Notice titled HOW WE USE YOUR INFORMATION and HOW WE DISCLOSE AND SHARE YOUR INFORMATION, to see applicable business or commercial uses and disclosures of your Personal Information.
The right to request deletion of your Personal Information, and;
The right to be free from discrimination related to the exercise of any of your privacy rights.
The right to opt out of the sale of your personal information, and to request information about whether we have sold your personal information in the past 12 months.
- We have not sold personal information in the past 12 months.

For more information on how to exercise your rights, please contact us at Hi@theconceptbureau.com. Please note that we may require you to verify your credentials, by matching your e-mail address, or other account information to the information in our systems, before you can submit a request to exercise any of these rights. If you authorize another person to act as your agent to submit requests on your behalf, then unless you provide the agent with power of attorney under the California Probate Code, we will ask the agent to provide us the written and signed authorization that you provided to the agent, we will confirm with you that you did provide the authorization, and we will verify your identity.

6. CHILDREN’S PRIVACY

The Service is general audience and intended for users 18 and older. We do not knowingly collect Personal Information from anyone younger than age 18.

7. INTERNATIONAL JURISDICTIONS

Our Services are hosted and offered in the United States of America (US), and are subject to US federal, state, and local law. If you are accessing the Services from another country, please be advised that you may be transferring your personal information to us in the US, and you consent to that transfer, processing and storage of your personal information in accordance with this Privacy Notice. You also agree to abide by the applicable laws of applicable US federal, state, and local laws concerning your use of the Services and your agreements with us. Any persons accessing our Services from any jurisdiction with laws or regulations governing the use of the Internet, including the collection, use, or disclosure of personal information, different from those of the jurisdictions mentioned above may only use the Services in a manner lawful in their jurisdiction. If your use of the Services would be unlawful in your jurisdiction, you may not use our Services.

8. SECURITY

We use physical, technical and organizational measures designed to protect your information against unauthorized access, theft and loss. We restrict access to your personal information to those employees who need to know that information to service your account or perform their job functions.

Although we take precautions intended to help protect information that we process, no system or electronic data transmission is completely secure. Any transmission of your Personal Information is at your own risk, and we expect that you will use appropriate security measures to protect your personal information.

You are responsible for maintaining the security of your account and the information in your account. We may suspend your use of all or part of the Services without notice if we suspect or detect any breach of security. You understand and agree that we may deliver electronic notifications about breaches of security to the email address on record on your account.

9. DATA RETENTION

Unless you request that we delete certain information (see Your Rights and Choices Regarding Your Information), We will retain your personal information for the period necessary to provide our services to you and to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law.

Generally, client-provided materials, data, call recordings, transcriptions and notes from our drive and those from external software are deleted after 2 weeks from the end of a client engagement. With client consent we may also retain copies of the major presentation calls (the 3 research calls and brand core presentation) for training purposes.

10. LINKS TO OTHER SITES

Our Services may include links to third-party websites and services that are not operated by us. When you click these links, you will be directed away from our Services. A link to a third-party website or service does not mean that we endorse it, or the quality or accuracy of information presented on it. If you decide to visit a third-party website or service, you are subject to its privacy practices and policies, not ours. This Privacy Notice does not apply to any personal information that you provide to these other websites and services.

11. CHANGES TO THIS NOTICE

Concept Bureau may update this Privacy Notice at any time and any changes will be effective upon posting, and where required by applicable law, we will obtain your consent. In the event that there are material changes to the way we treat your Personal Information, we will update the Last Modified date at the top of this Notice upon becoming effective and email registered Concept Bureau users at the email address provided in users’ Accounts.

12. HOW TO CONTACT CONCEPT BUREAU

If you have any questions about this Privacy Notice, please contact us at Hi@theconceptbureau.com